Email to Folder

An ideal solution for capturing documents from multi-function devices, such as scanners, and line-of-business applications, ensuring that content is efficiently organized and ready for further processing

Automating the capture and storage of email attachments is essential for businesses looking to streamline content management from multiple sources. Cirrus File Server’s Email to Folder feature allows users to generate ✉unique email addresses associated with specific folders in CFS. When emails are sent to these addresses, their attachments are ☑︎automatically saved to the designated folder in CFS. This feature supports advanced workflow automation, enabling CFS to ↪trigger specific actions based on sender email addresses or subject lines.

Automated Content Capture

Automatically save email attachments to designated folders, eliminating the need for manual file uploads

Key Benefits

Enhanced Organization

Consolidate files from various sources into structured folders, ensuring content is easy to locate and manage

Workflow Integration

Trigger workflows based on sender or subject line criteria, enabling automated processing and task creation

What you will get with CFS

Unique Email Address Assignment

CFS’s Email to Folder feature generates unique email addresses for each designated folder, allowing users to direct email attachments to specific storage locations. By simply forwarding or sending documents to these addresses, teams can ensure that files are automatically captured and stored in the appropriate folder. This streamlined capture process supports efficient document management and reduces the time spent on manual file handling

Automate Workflow Triggers using Sender and Subject Line

Email to Folder supports automated workflows triggered by specific sender addresses or subject line keywords. For instance, an email from a recognized vendor can trigger a review workflow, or a subject line like “Invoice” can initiate an approval process. This feature enables organizations to automate task assignments and document categorization, enhancing productivity by reducing the need for manual intervention

Integration with Multi-Function Devices and Applications

The Email to Folder feature seamlessly integrates with multi-function devices (such as scanners and copiers) and line-of-business applications that generate documents like invoices, reports, or statements. By configuring these devices and applications to send documents directly to CFS folder-specific email addresses, organizations can automate the capture of essential documents and organize them without manual uploads or transfers

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